Request for Qualifications/Proposals (RFQ/P) - Construction Management Services
Request for Qualifications/Proposals (RFQ/P #2025-01) for Construction Management Services for Civic Center Development Phase I Project
RFQ/P Release: Wednesday, March 5, 2025
The Phelan Piñon Hills Community Services District (District) is soliciting proposals from qualified consultants (proposers) to enter into a Professional Services Agreement (Agreement) with the District for the performance of construction management services for the first phase of development at this site to construct the 14,034 square feet (SF) Civic Center Building/Emergency Operations Center and site grading, including a portion of the future 14-acre park. The services and performance requirements are described in the Scope of Services and other sections of the Request for Qualifications/Proposals (RFQ/P) below.
Please download all available documents published for this Project.
Addendum 02 incl. RFI Log.pdfREPORT 8-23-22 Prelim Geotech_PPHCSD_APN 3066-261-10_.pdfAddendum 01.pdfAddendum 01_25.03.18 Phelan Civic CenterAddendum 01_ Pre-Proposal Meeting Sign-IN25.03.05 Phelan Civic Center CM RFQ.pdf00 - Design Development_ PPHCSD CIVIC CENTER_11-22-2024.pdf00 - PPHCSD Civic Center AV Package.pdf23.08.14 NOI Application Approved.pdf2023.04.20 PPHCSD- Infiltration Report-compressed2024-12-30 Phelan Civil Center Submittal.pdfAPN 3066-251-05 Grant of Temp Slope Easement.pdfAPN 3066-251-05 Irrevocable Grant of Permanent Access Easement.pdfAPN 3066-251-06 Grant of Temporary Slope Easement.pdfAPN 3066-251-06 Irrevocable Grant of Permanent Access Easement.pdfApproved Revision 2-Plans-NEWNR-2021-00230.pdfAPPROVED REVISED PLANS FCIC-2022-00437 CDs.pdfApproved Septic Plans-NEWNR-2021-00230.pdfAPPROVED_TRASH_FINAL CODE COMPLIANT PLANS & CALCS ACCRNR-2023-00144.pdfAQ Summer Emissions.pdfDUKE Cultural and Paleo Report - 19 ACRES Report 4.16.21.pdfAQ Annual Emissions.pdfFirePlanReviewApproval FCIC-2022-00437.pdfFINAL CODE COMPLIANT PLANS-ELEC-2022-02528 (light pole).pdfFINAL CODE COMPLIANT PLANS & CALCS WALL-2023-00120.pdfFINAL APPROVED Drainage Study - D.pdfFinal Compliant Study - Approved Final Drainage Study - DRNSTY-2021-00054.pdfPPHCSD CIVIC CENTER_ID FINISH SPECS-11.22.2024.pdfResolution No. 2024-37- RECORDED.pdfFinal Approved SIP-2021-00031_signed by Land Development.pdfPlanning_ConditionsOfApproval7-18-23.pdfPPHCSD CIVIC CENTER_ID ITEM SPECS-11.22.2024.pdfRevised 4.20.23 signed by BSM.pdfVTM Screening Assessment.pdfTRCON-2025-00001 Road Construction PERMIT Signed.pdfFUDG-2023-00068-Approved.pdfVan Dam Grading Permission Letter signed.pdfAQ Winter Emissions.pdfConditionally Approved Geotech Report-GTR-2022-00127.pdfBiological Resources Assessment.pdfFinal Compliant-GRAD-2021-00235.pdfHEALTH DEPT APPROVAL PACKET_PPHCSD Civic Center Community Center-SR0126738-091724-KE.pdfSWPPP 3671.004 Pinon Hills Community Park Ph1 with WDID.pdfFINAL COMPLIANT REPORT WQMP-2021-00153.pdfRequest for Bids (for construction of the Civic Center and EOC Project) will be posted and a construction contract awarded some time after the award of this professional services contract. It is anticipated that this contract will be awarded in Spring 2025 and the construction contract will be awarded shortly thereafter.
| Item | Date |
|---|---|
| Proposal Due | April 3, 2025 |
| District Review of Proposals | April 10, 2025 |
| Potential Consultant Interviews* | April 16, 2025 |
| District Recommendation of Selected Firm/Staff Report | April 17, 2025 |
| Board Meeting to Award Contract | April 23, 2025 |
| Consultant Notice of Contract Award | April 24, 2025 |
| Contract Negotiation/Notice to Proceed | May 8, 2025 |
| Estimated Construction Period | 18 months (estimated construction schedule) |
*Note, Consultants to calendar this day for potential interviews (if deemed necessary by the District)
Request for Proposal Instructions
See Bid Packet for full list of proposal instructions.
Pre-Proposal Meeting: A mandatory pre-proposal meeting is scheduled for Wednesday, March 12, 2025 at the District's Office, 4176 Warbler Road, Phelan, CA 92371. A brief Site tour will be conducted immediately following the meeting. This will be the only opportunity for Consultants to tour the Site accompanied by the District.
Inquiries During Proposal Period: All inquiries must be received no later than March 26, 2025 by 5 PM PST in order to receive responses from the District.
Addenda to RFQ/P: Proposers must also acknowledge receipt of all Addenda in their proposal cover letters.
Proposal Due Date: April 3, 2025 (3 PM PST)
Proposal Delivery: Proposals shall be delivered in sealed envelopes, with a label clearly marked on the outside: "CM Proposal for Civic Center Development Phase I Project" and the name of firm proposing. Provide four hard bound copies of the proposal and one USB Drive containing an electronic copy of the proposal. Submit proposed fees (single hard copy) in a separate sealed envelope within the main sealed proposal envelope. Do not provide an electronic copy of the fees on the USB drive.
Deliver to: